Reduce Business Risk By Moving To The Cloud

Reducing business risk helps reduce costs and improve productivity and profitability.  Reducing risk is perhaps the most important way to improve business performance. If risk is reduced it leads to lower costs and better performance. For every expense a business eliminates, it directly improves the profitability of a company. Maximizing staff productivity drives quality and profitability.  Improving quality also builds reputation.

Let’s review some ways a company can reduce risk.

Reduce Business Risk

Eliminate IT Outages, Downtime and Expense

The Cloud, with its built-in redundancies, virtually eliminates hardware failure.  In the event of a hardware failure in the cloud, well designed infrastructure quickly recovers with minimal disruption to your firm’s operations.

Unexpected hardware failure can cause IT outages and downtime.  Depending on the failure, your data might also be at risk. A businesses’ data is one of its most precious assets. Hardware downtime reduces employee productivity. Your staff can only do so much without technology. You could incur a very large unplanned expense to repair or replace broken equipment while your staff sits idle.

Built-In Disaster Recovery Plan

Disaster Recovery is built into the Cloud.  Your recovery time will be minimal and employee productivity will not be affected.

A Disaster Recovery Plan is the process or procedures that take place AFTER your business has experienced a hardware or software failure. It describes the steps to take after a disruption in your business due to a technology. Disaster Recovery’s goal is restoring your systems and data to the most recent state before the disaster incident occurred.

Your plan should identify a timeline and set recovery goals. It is not enough to know what to do, you should also set the timing and sequence of events in your plan. Part of an effective Disaster Recovery Plan is a recovery timeline. How long does it take to get your business back in business?

As a cloud service provider, Advance2000 has a written, tested Disaster Recovery plan for all our clients hardware and data.  We take care of this from a technology point of view.  But your Disaster Recovery plan still needs to cover non-technology disasters, like HR, PR, project or personnel issues that require mitigation.

Reduce Reliance on a Single IT Person

Many small businesses rely on a single person to run their IT. Whether it is an employee or an outsourced IT provider, make sure that you have backup in case your primary IT person is unavailable (hit by a bus, COVID-19, riot, on vacation etc.). If your single IT person is unavailable, your business is vulnerable and at risk. 

In our Cloud, you work with a team of professionals that can provide 24/7/365 coverage. Working with Advance2000, you have an entire team working for you. Our team has a depth of knowledge in networking, servers, security, disaster recovery, and desktop support. They can troubleshoot and solve any kind of IT problem.

Stabilize Cash Flow / Consistent Expenses / Budgeting

The Cloud provides IT services and support each month with no surprise costs.  There are no big bills to pay when you fix failed hardware or when planning to replace old hardware. The unexpected and unplanned cost of replacement hardware and labor (often afterhours labor) can cripple a firm’s cash flow.  In the Cloud you have consistent unchanging monthly charges.  You know what to expect each month and how much it will cost, no more unexpected IT expenses.

When (not if) you experience an outage due to a hardware failure, be prepared to spend a lot of money to get back to running normally. A new server or SAN can be a big expense. Even if you have warranty coverage you may still experience days or weeks of downtime while parts are replaced, data is restored and the repaired system is in place and tested. The only way to avoid this type of downtime and disruption in productivity is to have fully redundant systems. Doing this on-premise with physical hardware is very expensive.

Scaling Firm Resources

When your firm is in growth mode and adding staff and projects, everything is great. But what about times when business is not so good and you are reducing staff or projects go on hold, say during a pandemic?

Once you buy new hardware, you can’t return it if there is a sudden downturn in your business and it’s no longer needed.  Leasing hardware improves cash flow, but during a downturn you cannot return leased equipment.  Using the cloud and specifically cloud desktops, you can easily and quickly scale up or down according to your needs.  You stabilize cash flow and can actually reduce your IT costs during a downturn in business, a time when cash is critical.

Improved IT Security

The Cloud protects your company from file loss and data corruption. You need secure access to your data to keep it safe from hackers and other cyber-threats. You also need to protect your data to protect your reputation. Imagine explaining to a customer that you’ve been hacked and their project information is gone or being held ransom.

As a Cloud Provider, we protect hundreds of clients using enterprise class hardware and secure processes and procedures. We provide our clients with enterprise class cyber-security for their desktops and servers.

We also utilize theses best practices to keep our clients’ data safe:

• Tested backup and disaster recovery plans
• Staff training in best security practices
• Mandatory strong passwords and optional encryption or 2FA
• Network monitoring 24/7/365 for strange activity
• Patch and maintain all your systems with the latest updates.
• Ensure anti-virus, anti-malware and anti-ransomware solutions are in place and up to date.

Are you doing everything you can to secure your business? In the cloud we do all this and more.

Improved IT Security

Improved Redundancy in the Cloud

At Advance2000 we have complete N+1 redundancy.  This means that all components in our cloud have at least one independent backup during normal operations. N+1 redundancy ensures system availability in the event of component failure.  We have redundancy for all our major systems including data circuits, networking, power, cooling and all hardware infrastructure.

What Are Your Next Steps?

What is the next step you should take to reduce your IT risk? Should you move to the cloud or stay on premise?  The answer is an IT Strategy and Assessment.

IT Assessment

IT Assessment

An IT Assessment is a deep dive into the current state of your technology with specific recommendations to improve your IT Infrastructure and reduce your business risk.  During the IT assessment, we look at all aspects of your technology and business and identify ways to reduce risk and improve productivity.

We create an IT Roadmap to identify gaps and make specific recommendations to improve your technology and reduce your business risk.  We also make sure your IT strategy aligns with your business goals to support your company.

Once we’ve identified your IT initiatives, we’ll develop a plan for implementation.  This plan takes into consideration your goals, priorities, your schedule and budget.

Then Move to the Cloud

Utilizing the cloud will stabilize your costs. Outsourcing your IT and moving to the cloud reduces downtime, improves support, adds redundancy and provides better security to reduce your risk and protect your business.

Protect Your Business Today
3 replies
  1. Avatar
    Jad says:

    Great Article,
    Risk Mitigation is what we do. Moving your business to the Advance2000 private cloud enables you to eliminate and mitigate the Risk of IT exposure. This allows owners and C level people to focus on growth without having to worry about the risk of IT. Better yet, Advance2000 private cloud will enable that growth and the Advance2000 private cloud will allow IT to naturally expand with the business needs.

    Reply
  2. Avatar
    Chris France says:

    If you are a firm principal, there is no shortage of risks to worry about. You have regulatory, interest rate, labor, insurance, licensing, standard of care, and lawsuit risks. IT does not have to be one of those risks. As a Chief Information Office (CIO), I would only run my business with cloud services now. You get more IT for your money and that means better business continuity and disaster recovery. I look at moving to a cloud environment as my fiduciary responsibility.

    Reply
  3. Avatar
    Michael Rockert says:

    There are many aspects to consider in managing risks and sometimes we forget that a large portion of them lies within how we think about IT within our business. IT is a must whether you WFH or in an office or a combination of both and you must do whatever you can, as a business leader, to ensure that it is readily available to all of your employees, 24 x 7 x 365. The article tells you how and why it makes sense to follow through on the ideas that are presented.

    Reply

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply

Your email address will not be published. Required fields are marked *