10 Advantages to Outsourcing Virtual Desktops – VDI

  1. Setting up Virtual Desktops is not easy. By outsourcing you don’t need the expertise, or the time to design, tune and manage the infrastructure. Just make sure your provider has the experience and does dozens of these builds each year. Make sure they have a proven process and are not learning on your dime.
  2. Outsourced hosted infrastructure is highly available. Check the SLA of your provider. They are undoubtedly more scalable and using enterprise class equipment to run your infrastructure. They can keep you up and running.
  3. Reduce your startup costs. By outsourcing you don’t have to make a huge investment in new hosting infrastructure that WILL NEED TO BE REPLACED in a couple of years. You spend your OPEX (operating expense) dollars not CAPEX (capital expense) dollars. Doing this yourself internally is going to be a lot more expensive than outsourcing it. Your provider has already made the capital expenditure in hardware and software.
  4. The migration to VDI will be faster. You might be able to do it yourself but an outsourced provider can do it much faster. It might take your internal team up to a year to test and roll out a VDI infrastructure. If you outsource you can be up and working in weeks.
  5. Scaling is incremental and fast. When you build your own infrastructure, you need to plan in excess capacity for growth and outages. To add additional users, you might need to add a lot of hardware and software. Doing it yourself, you can’t just shoehorn in a couple of extra users. An outsourced provider can scale up quickly AND SCALE DOWN quickly in the event of a business downturn. If you do it yourself and need to scale down, what will you do with the excess capacity? Let it sit idle? We all know the economy is cyclic, there will be another recession. Do you want to make a huge investment in hardware now? Your outsourcer can add users one at a time without having to purchase additional hardware. For example, if you have 5 interns coming in for the summer, if you outsource you can add 5 VDIs for three months and when they leave just remove them. How would you do that if you were building your own? You would need to over-design your solution to accommodate peak usage that sits idle most times.
  6. By outsourcing, your costs are known and fixed. Doing it in-house there are always going to be unknown costs and labor. By outsourcing, you know what to expect. You also know what it will take (and cost) to add more capacity.
  7. Outsourcing makes it easier to pilot the technology. By outsourcing, you can try the technology quickly in a matter of days. You can set up a 10-person pilot and later change your mind, you don’t have to make a huge investment of time and money to try a new technology.
  8. Your vendor has established relationships with the major software vendors like Citrix and VMware and Microsoft. Choose an outsourced provider that works with the major VDI technologies. Make sure to pick a vendor that has an in-house R&D team looking at and testing the newest technology. Ask if you are married to a single solution or technology or whether you can switch platforms.
  9. Look for an outsourced provider that has proven experience doing this type of work. An experienced vendor can build an infrastructure that is more scalable, more secure, more reliable, using better hardware than you can build on your own. Make sure they have in-house experts with certifications and relationships with VDI vendors
  10. If you need to collaborate with outside firms, can your vendor quickly and easily connect multiple firms in a “project cloud” and become the “IT Hub” for everyone? Can your vendor provide a neutral collaboration technology that can enable multiple firms to work together as though they are sitting in the same office working on the same local area network? This would be very hard to do yourself, you would become the IT company for all the collaborating firms, do you want to do that?

I hope these 10 reasons open your eyes to the advantages of working with an outside vendor to test and implement virtual infrastructure and technology. For more information or for a free virtual desktop demo, Contact Advance2000.

We Make IT Easy.

Free Virtual Desktop Demo (blog post CTA)

Back to Basics: Safeguarding Your Business – Backups and Disaster Recovery

How long can your firm afford to be out of business? How long will it take to recover from a technology disaster? You should protect your data and your business with a proven secure online backup and disaster recovery solution.

Other than your employees, your data is the most important part of your business. Just backing up your data is not enough. You need to have a plan to get your business up and running quickly in the event of a technology failure.

Did you know that rebuilding a file server from scratch and restoring all its data can take a week or more? Is your business ready for that? Are your clients ready to wait days while you restore their data?

How long can your business afford to be out of commission? 1 day? 1 week? 1 month? The statistics vary, but a significant number of businesses that experience a disaster do not survive. A written and tested Disaster Recovery Plan combined with data backup mitigates your risk.

Three important steps to safeguard your business

Step One: Set up secure online offsite backup. Online Backups protect your data by safely and securing replicating your files and data to the cloud. Understand what you are buying, is it 30, 60, 90 or unlimited days of backup? Make sure your backups are stored geo-redundantly, that is in more than one location. You can’t afford for your backup to be inaccessible in case a regional outage takes down your office AND your backup provider.  Get your backups OUT OF THE OFFICE.  At a minimum, do not keep your backups in the same location as your live data.  That is trouble waiting to happen.

Step Two: Create a Disaster Recovery Plan. Disaster recovery is restoring your technology infrastructure (after a disaster) to insure that your business keeps working. Consider using an online Disaster Recovery site. There are cold, warm or hot disaster recovery sites that can allow your business to keep working. Understand the differences between them and choose the right site depending on your budget and tolerance for risk. If you depend on your employees being productive and billable, you cannot afford to have them to sit idle while you repair or replace broken equipment.

Step Three: Test, Test, Test. Testing and reporting is part of any good backup or disaster recovery plan. You must regularly test your solutions to insure they work and that they are protecting your business. Don’t ASSume that you are safe, test.

If you work with a provider that offers both online backup and online disaster recovery, you can start with online backup, and later add disaster recovery along with your online backups. This way you will never pay for additional services you don’t need. You can grow from a simple online backup into a full disaster recovery solution easily and without risk. Your solution provider can also help you design and document your disaster recovery plan. Safeguard your investment in equipment and people.

Questions to ask your backup provider:

What is the RTO (Recovery Time Objective) – how long will I be down?
What is my RPO (Recovery Point Objective) – how much data is acceptable for me to lose? 1 hour, 4 hours, 1 day?
Do you have High Availability Solutions? Can your DR site take over running my business instantly?
Geo-Redundant Storage – Is my data stored in multiple locations?
Testing and Reporting – How often do you test backups and how do I know they work?
Safe Secure Datacenters – Where is my data being stored? What safeguards do you have in the datacenter?
Low cost – what is a fair price for backup? What does my downtime cost? Compare the two and decide.  Balance risk and cost.  Don’t go cheap, you can’t afford it.
DR / Business Continuity Planning Services – Do you offer both Backup and DR or just one. Can you help me write a disaster recovery plan?
Easy to use? – What is the user interface like, who monitors my backups, do I get alerts if they fail?
How long have you been in business? Will you go out of business with my data?
If I change providers, what happens to my data? Will they give it to you? Does it disappear? Most providers have a window of time they will keep your data, do you need longer term archive in addition to backup?
Can you ship my data on a drive? If you have to perform a large restore, you will not be able to do it over the Internet. Can they overnight a drive with your data? For what price?

Do you need help with backup or DR?  Contact Us and Advance2000 can help you protect your business.

Benchmarking Virtual Desktops (VDI)

Benchmarking is a way to compare the performance of one device versus another using a standardized test.  Benchmarking applications eliminate the human factor to measure only the performance of a device or application running on that device.

Benchmarking is strictly a device or application measurement.  It measures performance of the hardware or an application on that hardware. It allows us to compare the relative performance of one hardware platform versus another.  We can measure whether one platform performs better or worse than another.  We can also use a benchmark to compare the performance of old versus new technology.

Benchmarking does not allow you to predict how well a person will perform using a particular piece of hardware.  A talented employee might still work faster and accomplish more on a slower piece of hardware than another less skilled employee.  One thing for certain is that giving the most talented most productive users better equipment will boost their performance even more.  When the performance difference between old and new technology becomes too great then it is time to replace older equipment to regain the competitive edge. Benchmarks can be used to measure application performance and help us judge how well an application will perform on a specific platform.  It will also allow us to compare the performance of the application between competing platforms.  Benchmarks do a good job of eliminating the human factor which is hard to control.

While testing new technologies, and developing new ways to work, we constantly benchmark new products and new technologies.  We measure overall performance as well as price/performance.  We use benchmarks to give us an objective way to compare technologies and to give us an indication of how the technology will perform in the real world compared to what we are currently using.

What DOES A BENCHMARK measure?

There are many things we can benchmark.  We can benchmark

  • Application performance
  • Storage speed
  • RAM speed
  • CPU performance
  • GPU performance

There are many commercial applications available that we can use to benchmark desktops and compare relative performance.  Here are some we use:

  • PCMark 8
  • 3DMark 11
  • 7-Zip
  • wPrime
  • Cinebench
  • Geekbench
  • Revit RFO Benchmark – application benchmark
  • Cadalyst CAD Benchmark – application benchmark

Keep in mind that a benchmark does not precisely reflect real life usage.  But it does give an indication of how well the same person will perform on one workstation versus another.  In real life, you can never realize 100% of the speed difference between competing platforms. But you can be reasonably sure the same person working on a faster workstation will be faster.  Even if the difference is minutes over the course of the day, time savings adds up over the weeks and months to yield real dollar benefits.

An application benchmark is used to compare application performance on one workstation versus another and eliminates the human factor. However, a person cannot work like a benchmark, so things that affect a benchmark might never affect the live performance of a person.  There is always going to be a human factor, but an automated application benchmark can demonstrate and measure the true device performance difference.


For example, I evaluated a new workstation for my company that benchmarked 20% faster than my existing workstations.  The new workstation was expensive at about $4500 each.  Is it worth it?  How long until I see a payback on my investment?

I calculated productivity first. I thought my staff might see 10% improvement in speed using the new workstation, about half the benchmarked speed difference of 20%.  I knew a human could never capture 100% of the difference in speed.

Productivity Measurement

480     min / day (8 hours/day x 60 min/hour)
x 95% billable time target (allow for 24 minutes of wasted time/day, bathroom, water cooler etc.)
= 456 billable minutes / day
45.6 minutes / day saved (10% savings)
x $1.67 / minute ($100 /hour average staff billable rate)
$76.15 estimated savings per day per person in gained productivity by using a 20% faster workstation

Next I looked at the cost of the workstation and payback / break even calculation.

New Workstation Cost

$4,300 new workstation cost
$195 labor to install / swap out (3 hours @ $65/hour)
=$4,495 total new workstation cost

$76.15 savings / user / day
about 60 days to break even ($4,495 / $76.15/day)

So in about 3 months (20 work days / month) I could recover the cost of the new workstation paid by the gains in staff productivity.  Even if I estimated incorrectly and my productivity gains were only half what I thought (5% versus 10%), I would still break even in about 6 months.  If each machine had a usable life of 3 years (conservatively) then buying the faster workstation was a no brainer. I presented this calculation to management, got the ok, ordered the new machines and our productivity shot off the charts, not to mention everyone loved me for giving them a newer faster workstation.

VDI versus Desktop PC

Advance2000 specializes in providing Cloud Based Virtual Desktops or VDIs (Desktops as a Service) to the AEC industry.  Can a VDI show comparable performance to a physical high powered workstation? Can it really compete with hardware sitting under your desk?

Using benchmarks, we can demonstrate that a VDI workstation can go head to head in performance with a physical workstation.  And, along with matching performance you also gain all the other benefits of a VDI, such as lower maintenance costs, faster to deploy, BYOD, and complete mobility.  Is it time to rethink your hardware strategy and consider going 100% cloud based virtual workstations for your workstation needs?

Let’s take a closer look…

How does a virtual workstation (VDI) compare to a physical workstation in terms of performance?

In the last 3 years, VDI performance has improved for several reasons.

  • The first and most significant change was the development of vGPU or virtual graphics card.  This allowed a VDI to use a physical graphics card shared among several VDIs.  Using a real graphics card instead of a virtualized GPU in our VDI, we can greatly enhance graphics performance and eliminate the cursor lag that was characteristic of remote and virtual technologies for so long.
  • The second development was the constant improvement in the quality and availability of bandwidth.  Bandwidth costs continue to drop and bandwidth speeds continue to improve with offerings like Google Fiber and Verizon FIOS.  This allows companies to buy more and better quality bandwidth for the same or lower cost.  Good bandwidth is essential to a good VDI experience.
  • Finally, hyper converged infrastructure, that is storage, computing, networking, and virtualization all on a single physical host greatly improves VDI performance by eliminating the network hop and also helps to control costs.

These factors have improved VDI performance making it competitive with physical workstations.

Next, let’s look at some benchmark numbers and see how they compare.

I will share the benchmarks of some of the newest VDIs we provide for our clients.  You can run the same benchmarks on the hardware at your own company and see how you compare.

For this comparison, I ran the RFO Revit Benchmark v2.1.  This is a benchmark provided by RevitForum.org.  It is available here.  http://www.revitforum.org/hardware-infrastructure/26519-rfo-benchmark-v2.html

This benchmark uses a script to run Revit 2016 (or 2017), a popular design authoring tool used by architects and engineers.  Lower numbers are FASTER and BETTER.

Workstation Type RFO Revit Benchmark 2016 Standard
Standard Test Set Rendering Test
Lenovo P50 Workstation* (32GB Physical Laptop Workstation 2016) 200.83 105.42
Entry Designer VDI (16 GB) 193.55 163.05
Designer VDI  (32 GB) 191.34 182.21
Cloud 3.0 VDI (32 GB) 160.63 103.75
Cloud 4.0 VDI (our latest 32 GB) 138.37 66.88

*Lenovo P50 is a mobile workstation class computer.


Recent improvements in VDI design have really pushed the performance of virtual machines to the point they can completely replace or even outperform a traditional physical desktop.  At Advance2000, we think the physical PC is obsolete and the future of computing is virtual desktops (VDI).   What do you think?

Contact Us for a free VDI demo and try it for yourself.

10 Ways to Measure Your Cloud Return on Investment (ROI)

Determining your Cloud ROI can be tricky. If you have a multi-office company it’s pretty easy to justify the cost of moving to the cloud. You’ll reduce your maintenance costs, consolidate your storage costs, and eliminate redundant infrastructure by consolidating all of your IT infrastructure in a single datacenter.  But besides less hardware, there are many other ROI factors to consider when moving to the cloud.

Eliminate Hardware Refresh
You can reduce or eliminate the hardware refresh cycle that your company experiences every year. By foregoing new equipment and not going through a trickle-down exercise each year, you eliminate all the extra labor and downtime experienced by staff. This is a pretty obvious savings. In conjunction with eliminating the hardware refresh, you can use extended life devices with the cloud. If you use thin clients or zero clients to connect to the cloud desktops you can easily get 5 to 6 years of service from a single device. That’s with no reduction in capability and little or no maintenance required. Moving to the cloud is going to greatly reduce your annual capital costs. Your IT spend go from a CAPEX (capital expense) model to an OPEX (operating expense) model. You are trading a large capital expenditure for smaller monthly recurring charges in addition to improving your tax liability. By converting most of your expense to an operating cost, your IT costs are fixed and known each month. There are no surprises, like servers that fail and need to be replaced or desktops that break and need to be fixed. Your costs are consistent and fixed each month.

Lower Start Up Costs
To build and maintain your own cloud infrastructure requires a big upfront expenditure.  Using the cloud eliminates that big cost and gets you up and running quickly.  Use an experienced provider.  Advance2000 engineers do several hundred VDI implementations a year.  We know what to expect and what is needed to make your transition to the cloud smooth.  Make sure your provider has the proven expertise to make your implementation a success and get you up and running and productive in your new environment quickly and easily.  You do not want them learning how to do this at your expense. There are economies of scale by moving to the cloud. Power usage and storage are two obvious areas where you can save money by moving to the cloud. Cost of power is borne by the cloud provider and spread over a number of customers. Datacenters buy power at a big discount to run our facilities. Storage is also cheaper to buy in bulk than it would be for an individual firm.  All of these things are very hard, if not impossible, to do when building it yourself.

Access to the Latest Technology
As a cloud provider we are constantly testing and piloting new technology. We have an in-house research and development group that does nothing but find new and better ways to provide cloud-based services to our clients. We spend a lot of time and money testing new technology so that we can constantly maintain our competitive edge. If you were to try and do your own cloud infrastructure it would be very costly both in terms of time and money to do the kind of research and development with new technology that we do. Is that how you want to spend your IT Budget? We work with all of the major virtualization providers and are familiar and expert in all of the technologies that they offer. Very often one technology provider will leapfrog another in terms of capabilities and performance. We provide our clients the ability to switch virtualization vendors as the underlying technology changes. When your infrastructure is in our cloud you can switch and use the latest and greatest technology if it provides a tangible benefit to your organization.  You are not stuck with a single vendor just because that is what you bought. We help our clients respond to the growing needs of software. If your software program requires more memory or a faster processor we can easily and transparently upgrade all of your cloud desktops. We do that without having to go desk to desk, open each computer, upgrade the system, close each computer and disrupt each staff member. If your software requires more processing power we can also add that seamlessly and effortlessly without disruption or interruption to your staff.

Increased Security
The cloud, believe it or not, provides increased security. All of your desktops are in a single zone of control. They’re all housed in a single location on a single domain with single point of access. None of your data is located on premise or on mobile devices, tablets or laptops, so none of your data is accessible anywhere but from within the data center. A stolen laptop or tablet is not a problem if your data is securely housed in our data center. You can spend an infinite amount of money and time on security. By outsourcing to the cloud you decide how much money and how much time you want to spend on security. You decide what’s important and invest your money there and let your cloud provider take care of the rest.

Right Sized Hardware
Using the cloud, you only pay for what you use. As consumers and users of IT technology we’ve become accustomed to buying more than you actually use in anticipation that your needs will grow. For example, when you purchase a server you may purchase it with 3 TB of storage. But today you may only need 500 GB of storage. You end up buying extra storage you don’t use. With the cloud you only buy what you’re going to use. We monitor your storage and when you approach capacity, only then do you purchase more storage. The scalability of cloud storage is going to save you time as well as dollars. Most on-premise storage devices have a limited amount of storage that can be added. With the cloud, data storage is virtually unlimited.

Incremental Growth
When building your own cloud infrastructure you lose the ability to scale incrementally.  When a server has reached capacity, in order to add more users you need to add another server, even if it is for one or two additional users, you need to purchase hardware that will support 20-30 more users.  By outsourcing your cloud needs, you can easily add a single user or add and reduce users each month as your needs change.

Backup, Disaster Recovery, Redundancy
We back up our private cloud infrastructure daily. All of our backups are disk to disk providing fast backup and restore times. In addition to daily backups many clients will also use volume shadow copy snapshots to increase their restore options. They can be safely assured that their staff will not lose any work. Our backup data is mirrored to a second geo-redundant data center. Each one of our data centers is powered from a different grid assuring that any major loss of power will not affect the other data centers. In addition to redundant power and redundant cooling, each of our data centers also has redundant multi-gigabit data connections.

Improved Collaboration
Working in cloud will improve the way your staff collaborates with each other and with outside consultants. By centralizing your data, you are moving your people to the data and not moving the data to the people. Moving data is slow and inefficient, moving screen images is fast. In addition to being faster and more efficient, your have a single location for all your data. No data is copied or duplicated in multiple locations, no data is sent through email or other online sharing systems. There is one place for ALL your data. This results in better document control for your projects and provides a single source of truth.  You can also connect your cloud infrastructure to other firms enabling 100% real-time collaboration between multiple firms working on a same project.  We manage all the connections, the security and provide all the infrastructure to make this possible.  No other company offers this type of seamless collaborative workflow.

Business Focus on the Strategic Use of IT
All technology passes through the cycle of competitive advantage. A new technology is at first a competitive advantage. As the technology ages and is adopted by others, that technology becomes a competitive necessity. Everyone uses it.  As newer technology is introduced the older existing technology becomes a competitive disadvantage and needs to be replaced. Your IT staff spends much of their time replacing older technology to gain that competitive advantage. With cloud infrastructure, your technology is never outdated. We update the technology behind the scenes so that you don’t have to. Your IT staff can focus their attention on the strategic use of technology within your business. Their time is freed from doing the break / fix IT activities and is focused on improving the productivity and efficiency of your staff through the strategic application of technology.  They become proactive contributors to your firm’s success.

Finally, using a datacenter is green. According to a report by the WSP Group, when smaller organizations switch to cloud computing, carbon emissions are likely to be 90% lower, larger companies typically see up to a 30% reduction. Cooling and power are the two greatest costs to run a data center. When a company decides to build their own data center they’re going to pay a premium to cool and power that space. By taking advantage of economies of scale we have greatly reduced our cooling and power costs and needs. Advance2000, for example, uses renewable hydro-electric power and passive cooling to power and cool our datacenters.  We spread this lower cost over all our clients, saving them money and doing it far cheaper than they could do it themselves.

For more information on the advantages of moving to the Cloud and outsourcing your infrastructure needs… CONTACT US

The Cloud and Your Blood Pressure

We’ve all got stress in our lives, but the cloud can help you reduce your stress level…stress from computers anyway.

So many wonderful things you can do with technology!
So many things that can go wrong…

Computers have been stressful from the moment they were invented. Hardware, programming, malware control, software updates, backups; everything has to be just right in order to get consistent desired results from computers.

Over time we have become numb to the care and upkeep computers need to work correctly. We know they require maintenance and we are aware of our responsibilities, but we don’t always do the right thing to keep ourselves out of trouble. We choose the easy route and ignore the potentially DISASTROUS results of not maintaining our technology properly. We know bad things can happen, but we don’t know what to do to avoid them, so we just keep typing, hoping that everything will be ok.

For example, how confident are you that you are backing up your data effectively?
Who is responsible for updating your anti-virus and malware protection?
What do you do when those popup reminders show up on your screen? Do you immediately stop work and update? Then do you follow with a system restart?

Or do you keep typing, hoping that everything will work out?

On your home computer, ignoring these responsibilities can be disappointing, frustrating, and sometimes heartbreaking. You might lose a file, maybe get a virus that slows you down, or worse need to take your computer to the local repair shop for a few days.

But when it comes to business, a serious technology problem can force you to send all your employees home for the day. If the problem continues, you might close the doors and turn off the lights, permanently.

What can you do to avoid these stressors? Unfortunately, sometimes in business you throw money at the problem and hope it goes away. That is not always the best choice for a business owner.

What are your options?

  • Ignore them (head in the sand technique)
  • Eliminate the cause (stop using computers, not really an option)

Or can you remove the stress from computing?


  • Hardware updates
  • Software updates
  • Malware/anti-virus updates
  • Backups

How do you do that? The answer is simple.

Take your cell phone as an example. Without realizing it, you have been working in the cloud for years, enjoying the efficiency and benefits of the cloud and not worrying about all the problems mentioned above. Email, banking, friends, news, and documents are available wherever you go, right in your pocket or purse.

A cell phone works great for some things. But what if you could do EVERYTHING in the cloud? What if you had your entire desktop computer and network, as well as all your files, software, and processing power, with you wherever you go?

Everything in the cloud. All of it.

  • No more worrying about your computer or server breaking.
  • No more costly PC upgrades
  • No more losing precious information and files.
  • No more software updates.
  • No more anti-virus or malware updates.
  • No more worrying about backups.
  • No more stress!

If this sounds good to you or to find out how Desktops as a Service (DaaS) and the Cloud can help your business and relieve your IT stress, contact Justin Allen at 704-200-9746 or contact Advance2000.

Let’s talk.

PennFIRST Integrated Project Delivery (IPD) Case Study

PennFIRST has successfully implemented an Integrated Project Delivery (IPD) Project using Advance2000’s Project Cloud Technology.

Penn Medicine’s newest facility will be delivered through an Integrated Project Delivery (IPD) process. IPD is a highly collaborative project process that achieves better outcomes and reduces waste throughout the design and construction phases.

Collaboration is difficult to achieve and essential to project success. A borderless collaborative way to work promotes productivity and innovation. Projects need a way to facilitate work sharing between multiple firms to enhance communication and collaboration for its project.

IPD requires teams to work differently. For an IPD project to be successful the Building Design Team cannot work in isolation any longer. Teams that don’t work together don’t succeed. IPD is teams working together and communicating. How do multiple firms designing a hospital work together?

Advance2000 helps firms collaborate, innovate and promote the use of BIM and IPD. Advance2000’s Project Cloud creates a “Virtual Colocation” that allows real time collaboration with multiple firms. Advance2000’s Private Cloud solution is the engine to drive project collaboration and efficiency.

For more information, download the full CASE STUDY or contact us.

AutoDesk University Advance2000 Star Team

AEC B2B Project Cloud

Facilitating Real-Time Collaboration; Teresa James, Cloud CIO Advance2000

ArchitectureBoston Expo (ABX) is one of the largest events for the design and construction industry in the country, and the largest regional conference and tradeshow. The building industry varies dramatically from region-to-region due to issues of climate, geography, politics and economics. ABX and the Boston Society of Architects help build long-term relationships around these shared experiences and challenges. ABX offers new ways to work and collaborate, and new tools to help you push the boundaries of design and stay competitive.

Hear from Teresa James- Cloud CIO at Advance2000, about Advance2000 AEC B2B Project Cloud – Facilitating Real-Time Collaboration.


Everyday project teams internally and externally spend time waiting for data to be sent back and forth. Files are passed individual to individual, firm to firm. Large AEC files are resent multiple times due to corruptions or constantly retrieving/ syncing new datasets. Deadlines have to be extended due to technology hiccups or information is delayed and uncoordinated. Come learn how an AEC B2B Project Cloud changes this workflow improving a project team’s productivity, mobility and deliverance on time and under budget.

Teresa James is a Cloud CIO at Advance2000, a full-service IT engineering firm specializing in cloud computing. Her roots started in technology education and progressed to IT leadership.  In her 25+ years in information systems nothing makes her more excited than managing and developing solutions in the AEC industry where her last 17 years have been focused. She utilizes the Advance2000 cloud daily from the Boston area while the heart of the operation resides in Buffalo, NY.  Ms. James can be reached at tjames@advance2000.com or on LinkedIn, linkedin.com/in/tjjames.

TEN Advantages to Joining the Private Cloud


  • Anytime, Anywhere.
  • Work or acquire talent from anywhere at any given time.
  • Increases workforce mobility thus leading to increased productivity.


  • Reduces costly errors.
  • Creates efficiency.
  • Expedites deliverables.
  • Saves money.


  • Zero down time.  We have applied our expertise and constructed our data center to have zero down time.  100% Up-time SLA.
  • Allow for all size firms to realize the same benefits as enterprise organizations by taking advantage of our resilient infrastructure set up.
  • Electrical redundancy/ cooling/ monitoring/ backup.


  • Always using and having access to the latest technology and software.
  • We will manage and upgrade your software.
  • Not like traditional IT, where your investment starts depreciating from Day1.  Your technology and software are continually upgraded to the latest approved releases.


  • Your budget is predetermined and predictable through an OPEX model.



  • Quick upgrades with zero down time for any software demanding increased hardware capacity.


  • Allows you to focus on your core business.
  • We do it for you.
  • No need to build your own server room.  This can be costly.  The costs of cooling, electricity, managing, maintaining, etc.
  • Secure, Reliable infrastructure.
  • Experienced Team of over 140 IT professionals.
  • Eliminate any risk to your backup.  We backup your data on multiple platforms in various locations ensuring its safety.
  • 24/7/365 Support.


  • Cloud-based as well as computing IT services can be quickly and easily scaled up to any size for your project needs.


Anytime, Anywhere Access: Cloud Computing

THIS is Cloud Computing – The ability to work where ever you want to.


Chances are you have already used a cloud based program today. If you checked your gmail, streamed a Youtube video or logged into Facebook then you have already accessed information stored in a cloud.

We are moving to an interconnected “world of many clouds”. This will give people access to services any time, on any device, anywhere in the world.. Read more